Pre-Trip Team Meetings

Pre-trip meetings are crucial to preparing for a mission trip. These meetings will provide important information about your trip. You will want to strongly encourage your team members to attend. It helps to try and make the meetings fun for your team. Team-building games are a great way to add some excitement and to develop a team community.

Don’t try to fit too many things into one meeting. Instead, space the information out over monthly meetings beginning three to six months before your trip. Plan for each meeting to last between an hour and an hour and a half.

Meeting 1:

  • Team member introductions
  • Devotions
  • Talk about the vision for the trip
  • Team-building activity
  • Overview of the trip (what your mission partner does and how you’ll be helping)
  • Information about getting a passport, immunizations, etc.
  • Get team member addresses, emails, and full names as written on passports
  • Pick team prayer partners
  • If needed, pass out forms your church or organization may require (parental permission, release forms, etc.)

Meeting 2:

  • Devotions
  • Team-building activities
  • Discuss a “typical” daily schedule during your trip
  • Accommodations

Meeting 3:

  • Devotions
  • Team-building activities
  • Cultural awareness: language, culture, gestures

Meeting 4:

  • Devotions
  • Team-building activities
  • Packing list
  • All paperwork turned in (forms, copies of passports)

Meeting 5:

  • Devotions
  • Team-building activities
  • Final details: flights, times, etc.

Meeting 6:

  • Packing party
  • Final reminders

Commissioning service

Day of departure: Prayer send-off